Dear Dr. NAACLS,

I anticipate adding several new clinical affiliates. What is the procedure for officially notifying NAACLS of these additions, and what documentation do I need to send to the NAACLS office?

Signed,

Awash in Affiliates

Dear Awash,

First of all, congratulations! We know that many of your fellow program directors are green with envy because often programs have difficulty finding enough affiliates to meet their students' needs.

Adding (or dropping) affiliates in the official NAACLS records for your program is a simple procedure. All you have to do is notify your NAACLS program coordinator either by email or "snail mail." Email probably is more convenient for both you and NAACLS.

When you add an affiliate, please send your NAACLS program coordinator the following information:

1. Name and complete address of the affiliate.
2. Effective date (the date that the affiliation began).
3. Name, credentials and title of the contact person at the affiliate.
4. Telephone and fax numbers for the contact person.
5. Email address for the contact person, if available.

When adding the affiliate, there is no need to send us copies of the affiliation agreement, clinical facility fact sheet or faculty fact sheets for affiliate personnel. Of course, those documents do need to be in your files and NAACLS will see them during your next reaccreditation or reapproval as we review your Self-Study Report and, for accredited programs, conduct your site visit. However, you do not have to send them to NAACLS at the time you add the affiliate.

When discontinuing an affiliate, simply notify your program coordinator that you are doing so. The notification should include the date that the affiliation was discontinued and, to avoid confusion if there are similarly named affiliates, the complete address of the affiliate being discontinued.

We also need to know if an affiliate's name changes because, for accredited programs, we must track when affiliates were last visited by NAACLS. The only way for us to keep up with whether an affiliate has been visited is to stay abreast of affiliate name changes, so please let your program coordinator know whenever such a change occurs.

Sincerely,

Dr. NAACLS

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