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National Accrediting
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| Dr. NAACLS |
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Dr. NAACLS
Advice for Accredited and Approved Programs
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Dear Dr. NAACLS:
Our laboratory staff is very interested in developing a NAACLS Approved
Phlebotomy Program. We have already written a letter of interest to NAACLS and
have begun development of the curriculum. We have identified staff members
interested in being involved and are in the process of developing our
application.
My questions are about deadline dates. Are there important dates we should be
aware of? When are applications accepted? How often are they reviewed? How long
does the process take after an Application and Self-Study Report is submitted?
When can a program begin classes after it is awarded final approval? When would
we be able to start offering classes?
We are all very enthusiastic about this program and excited to get it underway.
However, we want to make sure that the program is of the highest quality and
that we can demonstrate to NAACLS our capability for success in such an
undertaking. We believe that getting this done right is more important than
getting it done fast.
Sincerely,
A Very Serious Program Planner
Dear Serious Program Planner,
NAACLS commends you and shares your philosophy of doing the job right! You have
already completed the first step: a request in writing to NAACLS for information
regarding the approval process. The review of a program can only be undertaken
when authorized by the sponsoring institution's chief executive officer. The
chief executive officer must submit a letter to NAACLS stating the intent to
apply for approval. That letter did arrive from your CEO and then you were sent
the Programs Approval Guide and an Application for Initial Approval.
The next step is to complete and submit to NAACLS the Application for Initial
Approval. Since phlebotomy is an approval program, you should submit three
copies of the Self-Study Report along with the application. (In accredited
programs, a preliminary report, rather than a Self-Study Report, is included
with the application.) The application and the Self-Study for approval should be
submitted within one year of the interest letter but may be at any time during
that year. The NAACLS staff would be happy to assist you in an extension of that
deadline, if needed.
When NAACLS receives the Self-Study Report, we send the program director an
invoice for the Initial Application Fee. (Contact the NAACLS business office for
information regarding fees or visit the NAACLS web page at www.naacls.org.)
NAACLS then determines if the program qualifies for Serious Applicant Status. In
order to qualify, the program must submit a Self-Study Report that contains or
documents:
1. all completed fact sheets
2. the required criteria for a sponsoring institution.
3. all current, annually reviewed, and signed affiliation agreements or
memoranda of understanding.
4. clinical experience of at least 100 hours.
5. competencies that are cross-referenced to the program objectives.
6. a qualified program director.
7. summary of program, including the time required for program completion,
courses offered and award granted.
8. assurance of financial support.
9. instructional resources.
10. description of student recruitment, processing of applications and selection
of students.
This preliminary review process will generally take one to two months after the
receipt of the Self-Study Report. If the criteria are met, the application and
all three copies of the Self-Study Report received, and the application fee
paid, the program is awarded Serious Applicant Status. The program director must
inform students seeking admission to the program that the program is applying
for approval and that the students' eligibility to take some certification
examinations may depend on whether or not the program achieves "Serious
Applicant Status." If the above criteria are not met, the program is notified
and the application, fees and Self-Study Report processes must all be repeated.
NAACLS reports Serious Applicant Status to the BOR and to NCA. This is designed
to protect students and their certification eligibility. Any students in the
program or admitted while the program is in Serious Applicant Status are
protected by that status. Programs seeking initial approval may remain in
Serious Applicant Status for nine months prior to an approval award from the
Board of Directors, or 18 months prior to an accreditation award.
After the preliminary review and the awarding of Serious Applicant Status, the
full Paper Review process takes place, followed by the Program's Response to the
Paper Review Report and the Committee Review. NAACLS staff will inform you of
these dates, depending on whether your review will be in the Spring or the Fall.
A new program can reach serious applicant status in as little as one month from
the submission of the Self-Study Report. Review committee members study the
documents very carefully, and contact the program director if something is
confusing or missing. NAACLS volunteers know that everyone seeks the same goal -
quality in laboratory education!
Best of luck to you in your program development efforts.
Sincerely,
Dr. NAACLS
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